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 Greetings Party Friends ** Update **
whiteladyeowyn
Posted: Jan 21 2009, 06:11 AM


Shieldmaiden of Rohan
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Joined: 14-August 07



My dear Hobbits, Elves, and other races of Middle-earth,

After much teasing and bantering about of words on my part, it is finally time for me to reveal my long-held secret idea for another get together to take place before the much-rumored time of the next ALEP.

Thusly, I present to you, The Gondorian New Year Cabin Retreat. This will be from Thursday, March 25th til Sunday, March 28th 2010, a little more than a year from now.

I have, over the last several weeks, been scouring the internet to look for large group cabins in the Gatlinburg, Tennessee area.

I have found several options for both a small group (12-15 or so) or larger (40+).

Now, I know not everyone would be able to make this kind of a trip, but that is why I am getting the word out there now. This way, those that might have an interest would have time to formulate plans.

For those that do not know, Gatlinburg is located at the foot of the Great Smoky Mountains National Park, about an hour from Knoxville, depending on your driving speed and the local traffic conditions -- which can be quite heavy, especially in warmer weather. It's a small, crowded, tourist-trap kind of town, but the scenery and the surrounding landscape are simply beautiful. Some of the cabins I have looked at are within walking distance of Downtown, and some are a bit further out.

Now, as for the big things:

Prices:

Prices will depend greatly on the number of people that sign up to come. For example, one of the cabins I found is nearly $1,000 a night. However, this is one of the larger cabins that can sleep 40-odd people if people sleep two per bed. I figured that if 30 people came, the cabin would only be about $100 for each person for all three nights.

Some of the smaller cabins would come up even cheaper, and some would be more expensive. As I say, it is all a matter of how many people there are to share the expenses.


Food:

There are no lack of restaurants in the city, but I know not everyone will be wanting to eat out for every meal, nor will we be able to. There is a large grocery store just North of the city, and there is a WalMart in Sevierville, which is just a few minutes away. One of the houses I have looked at actually has TWO kitchens, so cooking our own food will not be an issue. Getting the food to the house might be, but I am more than willing to do the shopping if people give me lists of what is needed/wanted. I figure we will all share in the cooking, or we could all take care of ourselves. Logistics would need to be worked out on that.

Transportation:

Driving into Gatlinburg is easy... there are many signs to point you along the way. However, for those wishing to fly in, I would be more than happy to help ferry people back and forth from Knoxville to the cabin and back. This would be very time consuming, and I may look into seeing what kind of shuttles are available. But, since the two are nearly an hour apart, I do not know what kind of expense or availability there will be for this.

Activities:

I currently plan no special activities or anything of the such for this event. I do not have the skill level that our dear hosts had in building and planning, so this is going to be a "Fellowship" event -- Three days of no schedules, no meetings, no organized panels, no set times to eat, drink or be merry. Just a chance to unwind, relax, and enjoy the mountains.



There is no big hurry in deciding on whether you wish to particiapte. I figure at the earliest I would need to know something by this coming Summer, as I am sure that those large cabins would tend to fill up quickly. I aimed for Gondorian New Year because it is before what the tourist community considers "peak season" in Gatlinburg (( usually beginning in April )).

However, if you have any thoughts that you might be willing to join in and have some fun, chime in here.

Here are some links to some of the places I was looking at:

http://www.abigchalet.com/stephens/aastephe.htm

http://www.volunteercabinrentals.com/pigeo...gnificent_7.php

http://www.mountainchalets.com/Rentals/unit_FAME.aspx

*** NOTE: This is not an 'official' event sanctioned by those involved with organizing A Long-Expected Party. The two Hobbits and the Wizard have had no plan in this idea, this is mine and mine alone. So if you have questions, don't go to them and ask -- for the Hobbits will be clueless. and we all know that Wizards are subtle and quick to anger :) *****
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Rosie_Cotton
Posted: Jan 21 2009, 06:28 AM


Just Maggie...the Future Crazy Old Cat Hobbit!
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DIBS ON THE JACUZZI & TIKI BAR!!!

This is intriguing. I'd like to partake, however, it will be my last week recovering from surgery and I don't know how 'useful' my right arm will be. Might still be in a sling.
Still.....

If my disability doesn't end for six weeks, I won't be due back to work until April 1st.
Put me down as a "Maybe".
:rosie:

Oh no, wait. 2010. So I should be healed by then!!
So, make that a (tentative) YES!!
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whiteladyeowyn
Posted: Jan 21 2009, 06:30 AM


Shieldmaiden of Rohan
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Maggie, you realize the cabin thing is NEXT year.

Not this year, right?
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Lewie
Posted: Jan 21 2009, 06:54 AM


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Oh yes. I will most certainly be there, barring rather unfortunate Acts Of God or similar unforseen and bizarre events.
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Everon_Gamgee
Posted: Jan 21 2009, 02:54 PM


Everon_Gamgee


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Well, kind lady,

I know that it's early days yet, but as I see it, my old great, great-grand gaffer, Samwise the Brave :sam: wouldn't want me to pass up the chance for another adventure. Of course, I'll have to see what my wee friend Baggins thinks of this, since you know we Gamgees are right attached to them Bagginses. :frodo: But I will surely hope to be there, and will keep a weather eye on this thread to see what plans develop. ;)

Yours in fellowship, - Everon

PS: As time goes on do please let me know if there's aught that I can do to help you with your plan, for as you know we Gamgees live to serve. :rolleyes:
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mel
Posted: Jan 21 2009, 03:41 PM


Shire Settler


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I'm SO THERE!

And seeing as I'm about 2-3 hours west of Gatlinburg, I'll be happy to help any way I can. Do keep us posted!


Mel
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pattibaggins
Posted: Jan 21 2009, 06:38 PM


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Well, this is a very promising idea, Eowyn, and if we can manage to keep the price in the roughly $100 range you believe is possible, then I would like to (at least tentatively) say that I'm in. I will be glad to take a turn with the cooking, if we do our own meals in-house. How is the weather in late March around there, anyway?

Patti

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AnnaEstel
Posted: Jan 21 2009, 06:48 PM


Shire Scholar


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Oh, I so want to come but don't think I'll be able to. :( I'm trying to put something like this together myself here in Texas later this summer, and It's giving me fits. I just know you will all have a blast though! I shall be there in spirit.
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whiteladyeowyn
Posted: Jan 21 2009, 08:18 PM


Shieldmaiden of Rohan
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The weather in Late March in the Smokies can be unpredictable, that is probably the only real drawback.

There is still possibilities of snow, but it's also possible that it will be in the 70's by then lol.

For those not not in the know, middle of March of 1993 is when we had a 100-year blizzard on this side of the country. Some places in the smokies got more than 4 feet during that event.
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Everon_Gamgee
Posted: Jan 22 2009, 05:32 PM


Everon_Gamgee


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Mmmmm, shades of Caradhras! However, dear lady, we Hobbits of the Great-White Northern Shire (Canada) are not feint hearted and it will take more than the threat of snow to hold us back. :icon medieval:

Gee, I'm pretty sure I have almost 4 feet of snow in my front yard right now. (Of course not Hobbit feet that is!) :P

Thanks for the honesty though. - Everon
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Rosie_Cotton
Posted: Jan 22 2009, 05:50 PM


Just Maggie...the Future Crazy Old Cat Hobbit!
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QUOTE (whiteladyeowyn @ Jan 21 2009, 03:18 PM)
The weather in Late March in the Smokies can be unpredictable, that is probably the only real drawback.

There is still possibilities of snow, but it's also possible that it will be in the 70's by then lol.

I'll bring my bikini....and my Winter parka!
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maura labingi
Posted: Jan 22 2009, 09:22 PM


uke & flute-playin' fool
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I'm so glad that folks are planning get-togethers in-between ALEPs! The one in March is around the time that we at Tolkien_Forever usually hold our Tolkien Reading Day event, though, so I probably won't be able to make it. But do go for it and have a blast. Chilly springtime is a great opportunity for costume photo shoots "in the wild", you'll be glad of your warm cloaks!
-Debbie/primmy
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Saelind
Posted: Jan 23 2009, 12:53 AM


Lady Healer of Ithilien


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As long as the Shieldmaiden Moot is not happening at the same time, I will be there and I suspect a few other smial folks would be happy to join in and help as well.
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kat99
Posted: Jan 23 2009, 04:25 AM


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Eowyn
This sounds wonderful !! I will definitely put this on the calendar and say yes I will be there if at all possible. I would love to spend time with everyone from ALEP who can make it. ~Kate :hobbit lass red:
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Bramblerose
Posted: Jan 23 2009, 05:48 PM


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It sounds great I will say a tentative yes. I will keep you informed.
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melianndoriath
Posted: Jan 26 2009, 12:04 AM


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What a wonderful spot and fabulous time (my birthday is March 26th)! I am planning to come, even if I have to take some time off from school. Thanks for letting me know ahead so that I can "save up."


Meli

:rosie:
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MithLuin
Posted: Jan 26 2009, 08:47 PM


Old Took


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Oh, I certainly hope I can make it! Over a year out, I can make no promises. I did check that it doesn't conflict with Easter (April 4th, 2010), but instead falls on Palm Sunday (for both Eastern and Western calendars, incidently). Passover won't start til the Tuesday after. So, hopefully most obligatory family celebrations won't conflict!

Eowyn, I just want to say 'thank you' for putting the thought and effort into planning this. I hope you'll get a good sized crowd.

Cooking for ourselves is certainly doable. It would probably be easiest if individuals/groups called 'dibs' on each meal, so no one would be stuck preparing all the food all weekend.

I'm sure you'll have more than one driver, so grocery/airport runs wouldn't all have to fall on the same person.
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Everon_Gamgee
Posted: Jan 26 2009, 10:46 PM


Everon_Gamgee


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This is beginning to sound QUITE exciting. I think that MithLuin's idea of groups or individuals putting "dibs" on specific meals sounds like a great idea.

Perhaps we could even prevail upon the lovely and talented Patti Baggins to share a recipe or two from "Mrs. Underhill's Cookery Book" as the time draws nearer. ;) (Who knows by then she may even have copies available for sale!) I can bake up a mean pie (or six), will gladly cook, or act as kitchen/scullery maid as required.

Of course there is one VERY difficult task here to overcome..., and that's being patient with a little over a year to wait. :P
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jennyp221
Posted: Jan 27 2009, 01:50 AM


Innkeeper


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Oh, I so hope that I can make this! It's really close to my wedding day, however, so I'd better just say that I might be able to make it... I will certainly do everything in my power to be there. How exciting!
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Rhyselle
Posted: Jan 27 2009, 04:03 AM


Shire Scholar


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Put me down for a "maybe".

Our campus has a big conference each April and I'm in charge of dealing with the distinguished visitors/big-wigs, so I might be tied up with that evolution. But it would be a lovely break for me before the final push to get the conference accomplished.

And I've never been to Gatlinburg!

Thank you, dear lady, for this lovely idea!

BTW, sometime in the next few weeks, I'm planning to call the Columbus, Ohio Zoo for admission prices for our planned Zoo Moot in June. Right now it's a single day thing with the day at the Zoo from opening time to closing, followed by dinner, if they can accommodate the size of the group, at Fado's Irish Pub in Easton Center.

Once I actually have information to post, I'll start a forum thread about the 2009 ZooMoot.

Cheers!
Rhyselle
:cart:
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ShireScholar
Posted: Jan 27 2009, 06:28 PM


Old Took


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And go not to the Elves for information, for they will answer both "yes" and "no" ...

:lol:

ShireScholar :hobbit computer:
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nautika
Posted: Jan 28 2009, 09:52 PM


Shire Wizard
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I've been to Gatlinburg and to Pidgeon Forge and far prefer Gatlinburg. If I'm able to come, I'll be driving, and could do some running. But a year is too far to say for sure.
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vladazhael
Posted: Feb 4 2009, 03:06 AM


Shire Settler


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Definitely interested, on behalf of myself and cuter half. It's a longer drive, but with this much notice I could take more time off work for the journey. I'd also be most willing to help feed the hungry masses and do whatever else might be of use.
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Melilot Fields from Deephallow
Posted: Feb 6 2009, 01:52 AM


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Put me down as a "maybe," too -- Far too early for me to know what's going to be going on with my schedule here at home, but I'd really really like to be there! :walking hobbit:

Still in ALEP withdrawal,
Melilot/Jo Lynne (with an "e") ;)

*marks calendar* :calendar:

(Hey, where's Gandalf? We need a new icon for this!) :lotr_gandalf:
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gandalf the grey
Posted: Feb 7 2009, 02:37 AM


Wandering Wizard
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Gandalf is here, and I have been reading much, as I have been away for some time.
Now, I have been in the cabins of TN before, and it is a great experience and the hills and deep valleys make me feel right at home.
Although it is a bit far off for me to tell, I would like to have a fill of pipe-weed once again on the porch of a rustic cabin, and do some reading by the fire and chat with others, so you may put me down as an absolute possibility.

:G rune:
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Everon_Gamgee
Posted: Feb 9 2009, 04:59 PM


Everon_Gamgee


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Ah, Gandalf, you do have a wonderful gift for the turn of a phrase! ("an absolute possibility") :P
It would seem that Elves are not the only ones who may answer us both yes and no. :lol:
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Sindarinelvish
Posted: Feb 23 2009, 02:03 AM


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As an elf, I must answer both yes and no! Must check the school calendar and see what the orklings will be up to then, but I really want to be there!!!!

Still dreaming of ALEP.

Sindy
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melianndoriath
Posted: Mar 5 2009, 06:21 PM


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My dearest sindy, let us pray the Eru will see to it that the orclings, errr students will do fine without us for a short bit. Surely you give of time and yourself often enough to "deserve" such a gift. You need to Make Up for time lost at ALEP!!
Hoping to see you in TN and before!!

Meli
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Lady Aibreán
Posted: Mar 17 2009, 07:31 PM


Old Took


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I am seconding Saelind's answer. I will keep it on my calendar!
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Rosie_Cotton
Posted: Mar 21 2009, 08:54 PM


Just Maggie...the Future Crazy Old Cat Hobbit!
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(Posted Image)

370 Days until The Gondorian New Year Cabin Retreat!!

:village:

* photo not an actual representation of the Gondorian New Year Cabin
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Melilot Fields from Deephallow
Posted: Mar 22 2009, 02:10 AM


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QUOTE (Rosie_Cotton @ Mar 21 2009, 03:54 PM)
* photo not an actual representation of the Gondorian New Year Cabin

Oh, but wouldn't it be nice if it was??? :lol:
:hobbit lass:
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Everon_Gamgee
Posted: Mar 25 2009, 02:33 PM


Everon_Gamgee


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Well, here we are, Tolkien Reading Day and how very wonderful to think that one short year from today many of us may again be gathered in fellowship, thanks to the auspices of our good White Lady Eowyn. :rolleyes:

I just wanted to go one record as saying that I for one will ABSOLUTELY be there. I am ready now, but will do my best to hold out. Meanwhile, I ask our dear Eowyn to tell me where and how to send my deposit. I'm in and prepared to take "dibs" on at least one breakfast preparation, as well as any and all sundry chores that may be of use. ;)

Let the count down begin! - Everon

:village: March 25, 2010!!!!!!!!!!!!!!
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pattibaggins
Posted: Mar 25 2009, 04:53 PM


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I hope I will be able to be there, too; there's still time to plan and put a little away for the journey. For now, Happy (Gondorian) New Year, everyone!

Patti
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whiteladyeowyn
Posted: Mar 31 2009, 04:22 AM


Shieldmaiden of Rohan
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I need a favor from you guys -- if I did not email you with the thing about the cabin originally, could you email me over on yahoo?

my email name over there is whiteladyeowynofrohan

Trying to get an email list organized.. there's more of you than I thought that expressed initial interest! :lol:
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Rosie_Cotton
Posted: Jul 30 2009, 03:50 PM


Just Maggie...the Future Crazy Old Cat Hobbit!
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IF this may still be happening, here's a link to the countdown clock!

:walking hobbit: COUNTDOWN to Gondorian New Year Cabin-Con!! :cart:
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melianndoriath
Posted: Jul 30 2009, 11:54 PM


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I am praying that this will come to pass, as I will go as a birthday present to myself. My birthday is March 26th-a great way to spend it would be to do so in fellowship with my ALEP friends.



Meli

:cake:
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Melilot Fields from Deephallow
Posted: Nov 28 2009, 12:13 AM


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Is this event still on? Trying to put together my calendar for 2010... :reading list:
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Lady A
Posted: Feb 7 2010, 05:41 AM


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QUOTE (Melilot Fields from Deephallow @ Nov 28 2009, 12:13 AM)
Is this event still on? Trying to put together my calendar for 2010...  :reading list:


Yes, what is the status of this event?

Thanks,

Lady A
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Melilot Fields from Deephallow
Posted: Feb 14 2010, 03:05 AM


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I asked whiteladyeowyn about it, and she says it is off. :-(
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pattibaggins
Posted: Mar 1 2010, 05:33 PM


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A pity the New Year gathering is off, but at least we can plan for our return to the Shire! : ALEP : Good things are worth waiting for, and this is a VERY good thing, indeed! It will be great seeing all our friends again :aragorn: :eowyn: :frodo: :sam: :lotr_gandalf: and maybe some new friends, too :dwarf: , not to mention seeing the lovely old smial again :bag end: .

Counting the days,

Patti
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